How To Properly Move Copiers and Printers

How To Properly Move Office Equipment

Whether you’re moving a copier or printer to another floor or across town, it should be done using the proper procedures. It also takes thought and proper planning. As a matter of fact, if Xerox printers are moved without using proper procedures, the warranty may be void. Here are some helpful tips on how to properly move copiers and printers.

Print The Configuration Page

First, print the configuration page and maintain a copy on the copier glass. This provides ready information on the settings, accessories and IP address. It comes in handy if you have to reinstall the device at a new location. Power down the device and unplug the copier. Detach all fax lines and network cables. Wind all cables with appropriate tape. Be sure to wait at least 30 minutes for the device to cool down before removing any consumables from the device. Following the proper shut down procedure is important.

Remove all toner cartridges. Secure the toner cartridges in a sealed box just for cartridges. A zip-lock bag can also be used. Empty all liquid tones and fuser oils. Then, remove the waste toner cartridge and package them securely for transport. Accessories need to be removed for safe transport of a copier or printer. Accessories include things like sorters, paper decks, finishers and sorters. Be sure to consult the instruction manual for instructions on how to remove, store and transport all accessories. And if you’re moving multiple printers or copiers, it’s a wise idea to use identifying tags on all accessories.

Secure the automatic document

Secure the automatic document feeder by taping it down. This will prevent the document feeder from flipping over during the move and protect the copier glass. Unlock any wheels or casters. Depending on the floor type, you may want to place floor protectors before wheeling copiers or printers. Keep in mind that most devices are intended to be wheeled only on smooth surfaces like finished flooring or carpet. It’s also wise to use a furniture dolly. Bubble wrapping the device is recommended.

It’ also important to understand that you may need building permission to use freight elevators for the moving of a copier or printer. And if your Xerox copier is leased, you’ll have to notify the leasing company of its new address location. It’s a mandatory on all copier leases.

Moving copiers and printers can be stressful and requires careful planning and an attention to detail. But, it all pays off in the long run. Use the right steps, and you won’t have to contend with a broken copier or printer. Preparing the device for transport is just as important as the move itself. Don’t skip any steps in getting your printer or copier ready for a move. Do it right and you won’t need a repair or a new device.

Triangle Business Systems provides unparalleled customer service to our customers. Whether you’re purchasing a new copier or printer in the Triangle or looking to lease a copier, we’re here to help you get a great copier price. We specialize in copier sales and copier leasing. In today’s business world, businesses are under constant pressure to ramp up productivity. Our reliable copier systems help by creating, managing and distributing documents faster and more efficiently. Plus we have the best Xerox printer on the market, offer free copier inspection and provide financing for copiers and printers.

Why Printer Maintenance is Essential

Why Printer Maintenance is Essential

It’s hard to imagine an office without a printer. It’s one of the few pieces of office equipment that keeps business activities running smoothly on a daily basis. Just think of all those documents that you need for daily meetings, business presentations and general office use. But just like any other piece of office equipment, extensive use of a copies can lead to malfunctions. It’s a major inconvenience when a printer breaks down. Cleaning and maintaining a printer is essential for smooth operations. Here is why printer maintenance is essential to maintain a steady workflow in the office.


No matter what industry field, convenience is always a big deal. With a service agreement with a specialized company, you can have your printer serviced on a regular basis to keep in running properly and to avoid frequent breakdowns. It’s also convenient to have a copier maintenance service agreement for expedient service for those times it does unexpectedly break down. And if for any reason the printer cannot be serviced on the premises, the service company will often leave you with a replacement loaner while it’s being repaired off-premise. All around, it’s very convenient to have service technicians on-call if you ever have a problem with your office printer.

Lower Operational Costs

When it comes to routine maintenance of a printer, cutting corners on it is not a wise decision. Breakdowns, errors and paper jams reduce office efficiency and lead to higher operational costs in the long run. If you factor in the costs of repeated downtime, it quickly adds up every time your copier stops functioning. Whether it’s days or weeks, routine maintenance of a printer adds up to lower operational expenses.

Software Maintenance

With today’s printers, it’s all about the technology. Software maintenance ensures the proper functioning of the hardware components. In addition, printer software maintenance entails tasks like upgrades to the latest software version, problem diagnosis, installation of security patches and programming changes. With routine software maintenance, you can keep your printer running properly and avoid breakdowns.

Inkjet Printer Maintenance and Laser Printer Maintenance

Every inkjet printer needs an occasional tune-up. Some maintenance like print head alignments and cleaning nozzles can be done via the printer itself. Maintenance tools can be accessed through the computer systems printer control panel. Once a maintenance procedure begins, let it run full cycle before turning the printer off. Laser printer maintenance entails interior cleaning, exterior cleaning and other maintenance procedures. The interior compartment of a laser printer can be cleaned with a toner vacuum. The exterior can be cleaned by using a damp cloth and a little bit of isopropyl alcohol on the exterior casing. Just never use an ammonia-based clean or solvent to clean the interior or exterior of an inject printer. Other maintenance procedures include replacing the toner with a new cartridge when prints begin to face.

Not only does Triangle Business Systems sell and lease Xerox printers, offer free copier inspection and financing, they offer managed print services. Outsourcing your copier maintenance services allows you to focus on your core business. And as a Zeros managed print services provider, they can help you reduce and manage your printing costs. They will also show you how to capture those savings with a specified program. In addition, they will provide printer services that will increase uptime and employee productivity. Give Triangle Business Systems a call today to learn more.