Managed print services covers a broad range of benefits. It helps improve document security and gain visibility of your printing. Plus, it helps save money, boost productivity and improve environmental sustainability. The cost of manage print services includes offset printing, production print operations, IT help desk support, maintenance, paper, tones and other consumables. These costs can tally up to as much as 15 percent of a company’s annual spending. Cut costs by as much as 30 percent through managed print services. So, what exactly is managed print services?
More Than Just Overseeing Printers
Managed print service companies do way more than just oversee printers. They:
- Provide network management and information technology integration
- Give telecommuters easy printing access
- Conduct upfront assessment of current printing infrastructure
- Provide a roadmap to reduce the number of printing devices
- Proactively solve potential printing problems
- Monitor, optimize and manage total print output environment
- Reduce environmental footprint
- Train employees
- Deliver a proven track record in deploying managed print services with a network of highly skilled experts
- Turn paper-based processes into an automated one
Get Rid of Print Security Threats
Managed print services can help secure your printer from real-time threats. Secure threats from outside the company, unauthorized use, remote users, exposure of documents at the device and exposure of documents sent to and from the device. With managed print services, companies can have printers that detect, protect and self-heal from attacks automatically. It’s powerful security for any office. Add user authentication with sing-in options, such as smartcards and PIN. Add a secure encrypted printing feature for confidential documents. Secure, track and control distribution of scanned content. Assist employees print from their notebooks, tablets and smartphones while maintaining security policies.
Most managed print services offer printers with embedded security features. Security features fix any affected device security settings across the fleet, validate genuine codes at device startup, reboot to a secure recovery state and prevent intruders from introducing malicious code into memory.
Gain Control of Your Printing Environment and Costs
With managed print services, you can gain control of your printing environment and costs. Manage, allocate and monitor resources by tracking usage on each product and in each department. Gather data and analyze results to pinpoint saving opportunities. Contain costs by setting print quota. Streamline printing practices by ensuring the right device is used for the proper job. With gathered data, you can motivate employees to print smarter and provide IT with the needed data to improve forecasts.
Managed print services provides companies with the solutions they need. They can deliver an integrated suite of solutions that are scalable and helpful in attaining business goals. Reel in out-of-control printing processes and regulate company-wide printing initiatives. It’s the way business should be run in order to capitalize on growth. Print service companies will review your current printing environment, identify risks and recommend security strategies.
Hardware Recycling and Onsite Data Destruction
Obsolete printing equipment and recycling old printing equipment is a concern for all types of businesses today. Improper data destruction and recycling could put private date at risk and incorrect disposal may harm the environment. Managed print services help companies recycle hardware and destroy data in a way that meets security and sustainability needs. They offer recycling at state-of-the-art recycling facilities, onsite data destruction, asset tracking and certificates of destruction.
Without a doubt, managed print services offers companies of all sizes many benefits, including small and mid-sized organizations. As a result, it comes at no surprise that many companies used managed print services today.